7 Tips to Improve Your Business Writing by William GrigsbyEvery business writer needs to acknowledge one thing. If he wishes to improve, he’s ought to follow the most important path towards mastery. I’m talking about practice. Simple and on point. Practice consistently and you’ll get better.

For some writers, this fact might come as a trouble. To practice business writing on a consistent basis, you have to have strong nerves, a lot of patience, and sacrifice a bunch of your time.

But for passionate business writers, these challenges will not represent a hassle for the simple fact that they value growth or progress more than their “peace of mind” or harshly said… their comfort zones.

Since you’re here, still reading this piece of content, I may guess that you’re craving to write better copy. Or, you might want to improve your content creation skills in order to improve your content marketing campaign’s performance. Well, what’s important is that you’re here, pursuing your professional development by choosing to develop highly important business skills, which is business writing.

Here are some great tips, that if applied in a smart and unique way, will turn your business writing into an efficient leads and sales generation machine. Here we go.

1.    Have a Specific Goal for Everything You Write

Business writing is mostly about convincing a person (or implementing subtle persuasion techniques) that will help with his transitioning from prospect to customer. Basically, you’re selling your products and services through content which happens to be extremely convincing.

But, in order for your copy to be efficient, you need to develop a specific goal on each piece of content that you write. If you write an email, you might want to offer extra value in order to build trust. Well, that is an objective, and that is business writing.

Continuing with this example, the goal is to “built trust”. Therefore, your piece of content mustn’t look salesy. Instead, make it exceptional, relevant, and full of value. Yet, when you create your product’s sales page, taking advantage of copywriting techniques is a must.

2.    Work with an Outline

In order to stay organized, on-point, and most importantly, relevant to your target audience, you should work with an outline. Do your research, put everything on a piece of paper, and let your subconscious mind start working the moment you put those words on the paper.

While writing your copy, you won’t have issues keeping a steady rhythm of typing. You can check your paper in the same time and follow up with your ideas, putting them on the screen and finalizing your work much faster.

3.    Don’t Edit. Let It Flow

It’s essential that you don’t stop while writing copy. Exceptional sales copy, for example, is basically an extremely good monologue and “wanna-be” dialogue. The marketer completely engages with the prospect, taking him on different visual, auditory, and kinesthetic journeys and experiences.

So, in order for the reader to feel engaged with your words, you need to type as you would speak words to their face. When speaking face-to-face, you don’t have time to stop and edit what you’ve just said. You go on, and on, and on.

Do that with your writing too, and proceed with the editing work after you’re done writing your entire piece.

4.    Simple is Effective

Simple writing is much more efficient than complex or complicated writing. Great writers use simple words so that everybody can understand. Those who are not very confident, they tend to complicate things. Most newbie business writers wrongly believe that being able to use fluffy or elevated words is going to make their writing better.

It’s exactly the opposite. The simpler your text is, the more people will be able to reach it. That means more interest, more engagement, and eventually more sales.

5.    Write Like You Talk & Keep the Reader Engaged

Again, I’d like to emphasize the importance of offering your readers a great experience. That means that you’re not just presenting some information; you’re in fact carefully engaging with them so that they get into their “active mode” where they take you seriously.

Whenever selling or promoting something, you need to make yourself heard. Grab the reader’s attention and take him on a journey with you. At the end, let him decide whether your product/service recommendations are worthwhile or not. Establish authority right from the start and you’ll win!

6.    Get Feedback Before Submitting

Before distributing, publishing, or submitting your business content to anyone or anything, make sure that everything’s in place. I’d start checking the grammar and spelling. Use Grammarly. Then, I’d analyze the flow of ideas and the simplicity of the writing. Use HemingwayApp.

Once the basics are done, I’d leave the content to sit for a while. I’d disconnect completely and get back to it after a few hours with a “fresh pair of eyes”. That’s the feedback I’d be looking for; an objective look over my writing and a better capacity to edit and retain my mistakes.

7.    Write Every Day!

Lastly yet most importantly, the habit of daily writing is the single most important factor that truly makes the difference between an average business writer and a successful business writer. The more you write the more you’ll win.

And it’s not just about the writing benefits. If you write each day, you’ll gain so much more knowledge upon different or specific topics. Again, to be able to master something, you need to work on that “something” very consistently. Don’t stop until your business writing level has reached the peak level!


Business writing is just like any other skill. Upgradeable. Yet, the proper way to develop any type of writing skills is to work smart, and hard also. Do the right things and approach the right practices, and you shall optimize your business writing on a daily basis.

And by the way, the most successful business writers never stop learning and growing – this is indeed a great clue worth paying attention to.

Author Bio:

William Grigsby is a talented HR professional who works at  professional writing service. He’s fascinated about how each person’s unique traits and skills are their most efficient tools for reaching success. For three years already, through his writing, William’s helping people understand and leverage their full potential. Feel free to follow him on Twitter @willgrgsb

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