Your Work on Your Terms: Own your own ISBNs

8 Reasons It’s Imperative for Authors to Own Their ISBNs by Carla King

Are you an author who wants to self-publish professionally? If so, it’s vital to purchase your own ISBNs. Read on to find out the top reasons why this is an important aspect of investing in your future independent author-publisher business. This post also covers how to go about purchasing ISBNs and other important details.

Learn more about making the jump from author to publisher here.

Let’s Talk ISBNs

An ISBN is an International Standard Book Identifier that is purchased in the country you do business in. In the United States, we get them from a ProQuest-owned company called Bowker. Because it’s a private company, purchasing ISBNs through them is expensive, but if you live in the US, it’s your only option. In some countries, ISBNs are issued by government-funded entities like libraries. As a result, they’re free. You can find your ISBN agency at the International ISBN Agency website.

What you’ll learn in this post

In this post, you’ll learn:

  • How owning ISBNs makes you a professional
  • The importance of the CIP Block
  • Library sales and ISBNs
  • How to future-proof your book
  • How to prevent being trapped with a vanity press
  • How one format with two ISBNs create confusion
  • How to avoid missing out on the bestseller status
  • Why bookstores don’t like Amazon
  • How to create your own publisher imprint
  • The importance of ISBNs for your book’s translated editions
  • Which book formats need their own ISBNs
  • How to purchase your ISBNs

The key word is “professionalism”

If you care about how the industry views you as an author and a publisher you will adhere to professional standards. Your book should look like and be distributed like any book published by the traditional publishing houses. That includes your own ISBNs under your own publisher name, professional cover and interior design, a CIP block and ISBN and price embedded in the barcode. See the IBPA’s Industry Standards Checklist for a Professionally Published Book.

CIP Block

A CIP (Cataloging in Publication) block is necessary for two reasons. First, to make your book indiscernible from any other professionally published book. But mostly it’s to make your book attractive to libraries, and this is not an insignificant market.

Your CIP block is listed on your copyright page, and, like the old Dewey Decimal system, it gives librarians the information they need to shelve your book.

Library sales8 Reasons It’s Imperative for Authors to Own Their ISBNs by Carla King picture2

Selling to libraries requires that you obtain an LCCN and a CIP block for your book. To get a CIP block you need a Publisher ID. (That’s the 7525 part in the example ISBN shown.) Your unique Publisher ID is embedded in the ISBN (packs of 10 and up). Remember, library sales are not a trivial market!

If you’re interested in learning more about getting your books into libraries, listen to our Nonfiction Authors Podcast interview with Lateefah Zawistowski here.

Future-proof your book

In the future, you may want to partner with a small press or make some kind of hybrid publishing deal. These professionals will evaluate how easy or how difficult it is to manage your book data and get it on over to their catalog before they make a decision.

When you control your book data – that is, when you own your ISBNs – you can access your ISBN records and “forward” your old ISBNs over to the new publishing company.

Will Amazon, IngramSpark, Draft2Digital, StreetLib, and other good distributors do that? No, certainly not.  So, you may have a much longer period of transition where the “old” version of your book is out of print and the industry does not know that it’s available under a new ISBN.

You’ll never be trapped with a vanity press

A “free” ISBN is never free. It comes with a price. I’ve helped many authors extricate themselves from vanity presses who own their book data, to take back their freedom to choose where they will publish their book.

Among those named in Writer Beware, a watchdog list, are all of the Author Solutions companies (Xlibris, iUniverse, Author House, Balboa, to name a few), Outskirts Press, and Tate Publishing.

Ethical self-publishing companies will always allow you to apply your own ISBNs. Unethical self-publishing companies often force you to accept them as the publisher.

So, purchase your own ISBNs and you’ll never be trapped with an unscrupulous author services company who charges much too much for services and printing.

One format + two ISBNs = confusion

When you use an Amazon ISBN for your book and then want to distribute it more widely, your ISBN will not transfer to IngramSpark, PublishDrive, Draft2Digital, Smashwords, or elsewhere. That ISBN is owned by Amazon. So now, if you want to own your own ISBN for your book, you have several options:

  1. Continue using the distribution company’s (Amazon’s) free ISBN for your book and then…
  2. Purchase your own ISBNs and apply one of them to the book that’s being distributed with the new company. This results in one book (paperback) with two ISBNs, which is not ideal, but if you…
  3. Purchase your own ISBNs and retire and replace the Amazon ISBN, creating a single ISBN for that format, you may be some interuption and redirection that makes your book unavailable for a while. If you book is not experiencing many sales this is okay, but if you’ve got a bestseller on your hands, it’s probably best to stick with solution 2 above.

Bestseller status

If your book has two ISBNs you may be missing out on bestseller status. The industry counts book sales by formats. So, if you’ve sold 2500 ebooks on Amazon and 500 ebooks on Kobo under two different ISBNs, and 3000 is the magic number to be considered a bestseller in your category, you won’t get that publicity because the industry simply won’t know.

Bookstores don’t like Amazon

You should be friends with your local independent bookstore. Want to do a reading there? An Amazon brand on your book is not good for making friends with them.

Read this post for more information on getting your self-published book placed in bookstores.

Create your own publisher imprint

Independent authors are often encouraged to create a business or publishing house name (your publisher imprint). In the US, you can obtain an EIN in your own name or in a company name. If you have already decided on a publishing house/imprint name, and have applied for a Fictitious Business Name (FBN) and obtained DBA (Doing Business As) in your county, you may use the DBA, instead. In this case, you’ll purchase your ISBNs in your business name.

Note these business and tax terms apply to US authors. Your business and tax procedures are probably different (though similar) in your country.

According to Bowker, “An imprint is a trade name, or brand name, used by a publisher to identify a line of books or a publishing arm within the organization. You may have multiple imprints. The imprints may be developed to market works to different buyer interests.”

For example, I have registered two imprints under my company Misadventures Media. Self-Pub Boot Camp is the imprint I use for my self-publishing guides. Motorcycle Misadventures is an imprint for my motorcycle adventure travel books.

These imprints are associated with my business (and publisher name) Misadventures Media. So I don’t need DBAs or EINS or separate business bank accounts for Self-Pub Boot Camp or Motorcycle Misadventures. They’re both associated with (reside under the umbrella of) Misadventures Media. I’ve registered Misadventures Media as a business with a DBA (Doing Business As, or Fictitious Business Name), a business license for my city, and a business bank account. I’ve also registered an EIN (tax ID) for that business.

Find out more about how to create your own publisher imprint in this post.

A note for authors living outside the USA

Until recently, authors living outside of the US had to obtain an EIN to avoid being taxed 30% on royalties earned in the US. That’s no longer the case, but there’s so much misinformation on the internet today that I feel obliged to clarify. If you are selling books in the US but you don’t live in the country, you do not need an EIN any more but you do need to apply for ITIN (Individual Tax Identification Number) using Form W-7. You’ll also need to complete a W-8BEN form, which allows distributors to pay your royalties without withholding taxes as specified in the tax treaty for your country. Some companies, such as IngramSpark and Amazon, will automatically pop the W-8BEN form up when you need it during the publishing process. For more information, check Smashwords’ checklist of the steps you need to take. You can use roughly the same procedure for other distributors and vendors.

Translated versions of your book

You’ll need a new ISBN to identify your Spanish language paperback, your German language paperback, your French language paperback. Your Spanish language EPUB, your German language EPUB, your French language EPUB…  are you getting it?

Why miss out on foreign sales? You can do this easily and for free with StreetLib and Bablecube, sharing the royalties with the translator.

Your first step to becoming a professional author-publisher

Obtaining an EIN is a good first step to doing business as an author. It’s easy and it’s free, and it keeps your business expenses separate from your personal expenses. When tax time comes around, you’ll be ready to present your case as a small business with Schedule C. Obtaining an EIN will get you set on the right path to your career as a professional author-publisher.

Which book formats need their own ISBN?

You’ll need one ISBN for your hardback, another for your paperback, and stilla another for your ebook. If you create an audiobook, that’s a fourth ISBN. It doesn’t matter where you distribute – it’s the format that counts.

  1. Paperback: Your paperback printed and distributed by Amazon KDP to the Amazon store should have the same ISBN as the one you upload to B&N or IngramSpark. If you got a free ISBN from Amazon… well, that was a mistake, so just keep it and apply your own ISBN to the book you upload to IngramSpark or elsewhere.
  2. Hardcover: No matter where you print and distribute your hardcover book – if you create one – you’ll use the same ISBN for that, too. (I recommend IngramSpark for hardback book creation and distribution.)
  3. EPUB: When you distribute your ebook to Amazon using a distributor (popular choices include IngramSpark, PublishDrive, Draft2Digital, StreetLib, Bublish, Gatekeeper Press) you’ll need just one ISBN for the EPUB version. That EPUB will be sent to Amazon, who will create a Kindle file from it. That’s why you do not need a separate Kindle ISBN.
  4. Kindle: If you upload your ebook to Amazon KDP directly, you’ll need a separate ISBN for the Kindle (MOBI) edition. If you’re distributing your ebooks directly from your website using an e-commerce system like PayPal or you’re selling through BookFunnel or another service, you definitely should use different ISBNs for the different formats.
  5. Audiobook: Another ISBN gets assigned to the audio edition of your book, too.
  6. Special editions: If you create a special, custom edition of your book with images, links, multimedia, etc., that’s one more!
  7. Repeat the above for every language your book is translated in.

How to purchase your ISBNs

In the US, authors should go to the Bowker My Identifiers site and sign up for an account. Buy 10 ISBNs for $295 or 100 for $575. It costs $125 for one, and you’ll need two or three for the various formats. (More on that down the page.)

In the United States, ISBNs are expensive. In Canada, they’re free. Use your search engine to find your country’s ISBN registrar.

Are you interested in learning more about the ins and outs of the publishing industry? Come join our Book Publishing Master Course! Whether you’re an author looking to publish your own book or you’re in the book industry and want to help your consulting clients through the publishing processs, this course covers all the details you need to be successful. Go here to read more about the course and join!

If you like this blog post, you’ll love our Author Toolkit for self-publishing. It includes checklists, templates, worksheets and more. Check it out!