When I receive an inquiry from someone who wants to hire me as a speaker for their event, I go through a series of questions to make sure I understand the scope of the opportunity. This Speaker Intake Form helps me collect all of the data I need to move forward and meet expectations for an event. Feel free to copy the details below, modify them to fit your needs, and create your own form!
Speaker Intake Form:
- Contact Name
- Name of Prospective Company or Event
- Phone/email/fax
- Mailing Address
- Speaking Topic
- Date and Time of Event
- Event Location (city, state, and hotel/venue)
- Length of Presentation Time
- Multiple Presentations Needed?
- Audience Size
- Describe the audience. What do they do? What are their challenges? What do they want to learn/take away from this session?
- A/V equipment available?
- Will you film the event? (If so, request a copy)
- Internet access available?
- Vendor table available for book/product sales?
- Interested in purchasing books for audience?
- What is your budget for this presentation?
- What are the guidelines for travel budget and arrangements? Should I book the travel or will your company handle that?
- On-site event contact name and cell phone number
- Other Notes
Some Additional Considerations
If you’re getting paid, you should ask if you can speak with several audience members prior to the event so that you can better understand their interests and needs. Also, speakers should collect a 50% deposit along with a signed contract to finalize arrangements for a speaking engagement. The balance due of 50% should be payable on or before the day of the event.
Download a copy of this intake form, plus a sample speaker contract:
Intake form: https://nonfictionauthorsassociation.com/wp-content/uploads/2013/05/Speaker-Intake-Form.pdf
Speaker Contract: https://nonfictionauthorsassociation.com/wp-content/uploads/2019/03/Speaker-Agreement-Nov-18-Update.doc
If you like this blog post, you’ll love our Professional Speaking Course! Learn more about our courses for authors here.
